Submission Process




  1. Call for Papers (CFP) Announcement
    • The Organizing Committee publishes the official Call for Papers on the conference website.
    • Scope includes all thematic tracks and sub themes announced by the conference.
    • Authors receive instructions on:
      • Formatting guidelines
      • Submission deadlines
      • Publication opportunities
      • Registration details

  2. Online Submission of Abstracts
    • Authors submit a structured abstract via the conference submission portal.
    • Abstracts are screened for:
      • Relevance to conference themes
      • Originality and clarity
      • Academic suitability
    • Outcomes:
      • Accepted for full paper submission
      • Revision required
      • Rejected (out of scope/low quality)

  3. Full Paper Submission
    • Authors whose abstracts are accepted proceed to submit their full manuscripts by the designated deadline.
    • Manuscripts must follow the conference template and formatting rules.
    • Plagiarism screening is conducted at this stage:
      • Papers exceeding the plagiarism threshold (typically < 20% similarity) are returned for correction or rejected.

  4. Double Blind Peer Review
    • Each full paper is assigned to two independent reviewers from the conference scientific committee.
    • Reviewers evaluate the paper based on:
      • Originality
      • Relevance to conference themes
      • Methodological rigor
      • Quality of analysis and findings
      • Contribution to knowledge/practice
      • Clarity and academic writing quality

    Possible review outcomes:

    1. Accepted (no revision)
    2. Accepted with minor revisions
    3. Major revisions required
    4. Rejected

    For major revisions, authors may undergo a second review cycle.


  5. Author Revision & Resubmission
    • Authors receiving revision requests address all comments from reviewers and submit:
      • Revised manuscript
      • Response-to-reviewers document (point by point clarification)
    • Editors verify if revisions meet the expectations of both reviewers and scientific committee.

  6. Final Acceptance Decision
    • The Scientific Committee consolidates the reviewers’ recommendations to make a final decision:
      • Accepted for Presentation & Publication
      • Accepted for Presentation Only
      • Rejected
    • Acceptance letters are sent to authors through the system and email.

  7. Conference Registration
    • At least one author per paper must complete registration and payment.
    • Papers without a registered presenter are excluded from the final program.

  8. Presentation at the Conference
    • Accepted papers are assigned to:
      • Oral presentation sessions, or
      • Thematic parallel sessions, depending on topic and availability.
    • Presentations are evaluated for:
      • Clarity of delivery
      • Research contribution
      • Engagement and discussion

    (If your conference includes a Best Paper Award, this is where scoring occurs.)


  9. Final Submission for Publication
    • After the conference, authors submit the camera-ready version of their paper.
    • The editorial team checks:
      • Formatting compliance
      • Reference and citation accuracy
      • Plagiarism similarity index
    • Papers are then compiled and sent to the partnering publisher/journal/proceedings indexer (e.g., IOP/Scopus/IEEE).

  10. Proceedings Publication
    • Papers undergo publisher side technical checks.
    • Final proceedings are published and indexed according to the publishing agreement.
    • Authors receive access to:
      • Digital proceedings
      • DOI numbers (if applicable)
      • Publication certificates